San Francisco Pride (SFLGBTPCC, Inc.)

Board of Directors — Regular Meeting Agenda

Date & Time: Wednesday, November 4, 2026 · 7:00 PM – 8:50 PM (PST)
Location: Hybrid — SF Pride Headquarters & Google Meet

• Video Call Link: https://meet.google.com/fkx-obpt-aii

• Dial-in: (US) +1 614-758-9272

  PIN: 119 207 097#

• More Phone Numbers: https://tel.meet/fkx-obpt-aii?pin=7157826945766
  (Teleconference verified pursuant to Bylaws Article 6, Section 15)

• Meeting Notice: Transmitted electronically at least 48 hours in advance (Bylaws Art. 6, Sec. 11); dates and locations offered to the media (Standing Rule 11).
• Presiding Officer / Chair: Michelle Meow, Board President (Bylaws Art. 8, Sec. 6; Primer O.01)
• Recording Secretary: Ronnie Jones, Board Secretary (Bylaws Art. 8, Sec. 8; Primer O.03)
• Sergeant-at-Arms: Maceo Persson, Board Vice President (in default per Policy B.08, Sec. 4)

• Meeting Guidelines: Meetings Guidelines and Protocols

  Conflict Disclosures

Timed Order of Business (110 Minutes)

7:00 PM ── 1. Call to Order, Decorum, Roll Call & Quorum (5 min)
7:05 PM ── 2. Agenda Review & Adoption (5 min)
7:10 PM ── 3. Conflicts of Interest Disclosure (5 min)
7:15 PM ── 4. Consent Calendar: Minutes & Committee Reports (5 min)
7:20 PM ── 5. Public Comment (15 min)
7:35 PM ── 6. Executive Leadership Reports: President & Executive Director (10 min)
7:45 PM ── 7. Financial & Fiduciary Oversight: Treasurer & BFC (10 min)
7:55 PM ── 8. Committee Organization & Membership Status (20 min)
8:15 PM ── 9. Special November Action & Planning Items (20 min)
           • Adoption of 2026–2027 Meeting Calendar [Action]
           • Board Retreat & New Director Orientation Planning [Discussion]
           • Launch of 2027 Grand Marshal & Awardee Nomination Cycle [Milestone]
8:35 PM ── 10. Old & New Business (10 min)
           • 10.1 Old Business
           • 10.2 New Business
             - 10.2.1 Approval of FY 2026–2027 Annual Operating Budget [Action]
             - 10.2.2 Review of Community Event Attendance Policy Selections [Review & Action]
8:45 PM ── 11. Director Reminders, Next Meeting Confirmation & Adjournment (5 min)

1. Call to Order & Opening Formalities (7:00 – 7:05 PM · 5 mins)

• 1.1 Call to Order: Chair calls the meeting to order (Standing Rule 9).
• 1.2 Reading of Ground Rules & Meeting Standards:
  • Statement on civility, decorum, and constructive conduct read aloud.
  • Announcement of the Sergeant-at-Arms authority and the 3-second silence rule to de-escalate tension (Policy B.08, Sec. 3.D & 4).
  • Acknowledgement of Unceded Ancestral Homeland:

    “We at San Francisco Pride acknowledge that we are meeting on the unceded ancestral homeland of the Ramaytush Ohlone peoples, the original inhabitants of the San Francisco Peninsula.”

• 1.3 Roll Call & Quorum Verification:
  • Secretary records attendance.
  • Quorum established (requires a majority of authorized directors currently in office; minimum 1/5 or 2 directors per Bylaws Art. 6, Sec. 13).
  • Verification that all remote attendees can hear and be heard concurrently (Bylaws Art. 6, Sec. 15).

2. Agenda Review & Adoption (7:05 – 7:10 PM · 5 mins)

• 2.1 Review of Proposed Agenda: Formulated in accordance with Standing Rule 8.
• 2.2 Action Item: Motion and vote to adopt the agenda for the November 4, 2026 meeting.
  • Notice: Pursuant to Standing Rule 8.F, no items may be added from the floor at the meeting.

3. Conflicts of Interest Disclosure (7:10 – 7:15 PM · 5 mins)

• 3.1 Standing Call for Disclosures:
  • Chair calls for any Director or Officer to disclose any direct or indirect financial interest or special interest regarding any item on this evening’s agenda (Policy B.02, Sec. 3.A; Bylaws Art. 6, Sec. 3).
• 3.2 Recusal Protocol:
  • Disclosing directors recuse themselves and leave the call/room during discussion and action on the affected matter (Policy B.02, Sec. 3.B–C).
  • Secretary notes disclosures and recusals in the minutes (Policy B.02, Sec. 4).

4. Consent Calendar (7:15 – 7:20 PM · 5 mins)

Items on the Consent Calendar are routine and adopted by a single unanimous motion unless separated by request.

• 4.1 Approval of Board Minutes: Regular Board of Directors Meeting Minutes from October 2026.
• 4.2 Receipt of Executive Committee Minutes: Filing of public record minutes of the Executive Committee from its late October meeting (Policy 3.4, Sec. 2.E).
• 4.3 Receipt of Committee Reports: Receipt of monthly written reports/minutes submitted by standing committees (Policy G.04, Sec. 3.C.3).

5. Public Comment (7:20 – 7:35 PM · 15 mins)

• 5.1 Public Speaking Period:
  • Open forum for members of SF Pride and members of the public with no say in the formulation of the agenda to address the Board (Policy G.05).
  • Speaking limit: Up to two (2) minutes per speaker; total period 15 minutes.
• 5.2 Standards of Decorum:
  • Speakers must observe civil decorum; personal attacks, profanity, and disruption are strictly prohibited (Policy G.05; Policy B.08). The Board receives input but does not take immediate vote or action on public comment items.

6. Executive Leadership Reports (7:35 – 7:45 PM · 10 mins)

• 6.1 Board President’s Report (5 mins · Michelle Meow):
  • Annual leadership priorities, post-AGM governance focus, and external civic relations
  • Mentorship assignments for newly seated directors
  • InterPride GM&WC Phuket
  • Possible sibling pride network
  • Recent financial support
• 6.2 Executive Director’s Operational Report (5 mins · Suzanne Ford):
  • Core staffing, operations, lease/office administration, and audit closeout progress
  • City funding status (Human Rights Commission / HRC)
  • Executive Committee action briefing: Overview of contracts executed or actions taken between Board meetings (Policy 3.4, Sec. 2.D)
  • InterPride Co-President Campaign

7. Financial & Fiduciary Oversight (7:45 – 7:55 PM · 10 mins)

• 7.1 Treasurer’s Report & Monthly Financial Statements (Orion Lam):
  • Review of September monthly financials: P&L, Balance Sheet, and preliminary year-to-date budget variances (Policy C.07a, Sec. 3.B.2; Primer O.04; Primer P.01).
• 7.2 Board-Designated Operating Reserve Fund Status:
  • Formal status report on the Operating Reserve Fund (targeted reserve: $300,000) and confirmation that no unauthorized drawdowns or borrowings are outstanding (Policy C.11, Sec. 2, 3 & 7).
• 7.3 Action on Budget Variations (if applicable):
  • Authorization of any line-item variances greater than $1,000 requiring full Board approval (Policy 3.4, Sec. 3.F; Policy C.02).

8. Committee Organization & Membership Status (7:55 – 8:15 PM · 20 mins)

• 8.1 Finalize Board Committee Assignments & Standing Committee Chairs (Action Item · 12 mins):
  • Context: Pursuant to Policy 2.2, Section 2.B, committee chairs and co-chairs are finalized at the first committee cycle following the October meeting. Each director must serve on at least one standing committee during their first year and two committees in subsequent years (Policy B.06, Sec. 2.K).
  • Committees to Staff & Confirm:
    1. Budget & Finance Committee (BFC) — Chaired by Treasurer (Primer P.01; Policy 2.2)
    2. Policies & Procedures Committee (P&P) (Primer P.03; Policy 2.2)
    3. Personnel Committee — Chaired by President (Primer P.04; Policy 2.2)
    4. Community Affairs Committee (CAC) (Primer P.05; Policy 2.2)
    5. Nominating Committee — Co-Chaired by President & VP (Primer P.07; Policy 2.2)
    6. Long Range Planning Committee — Co-Chaired by Board Chair & ED (Primer P.06; Policy 2.2)
    7. Audit Committee — Independent Chair appointed; President, Treasurer & Staff ineligible (Primer P.08; Policy 2.2)
    8. Development Committee (Primer P.09; Policy 2.2)
    9. Entertainment Committee (Policy 2.2; Policy E.01)
  • Action: Motion and vote to confirm 2026–2027 Board Committee rosters and Chair/Co-Chair appointments.
• 8.2 Community Affairs Committee (CAC) — Membership Report (Action Item · 8 mins):
  • Review of Annual Membership Renewal deadline (passed November 1 per Policy D.03, Sec. 1.A).
  • Status of 15-day renewal reminder notices to general members (Policy D.03, Sec. 2.B).
  • Action: Approval of any prospective new member applications recommended by CAC (Policy D.01, Sec. 2.C).

9. Special November Action & Planning Items (8:15 – 8:35 PM · 20 mins)

• 9.1 Approval of Annual Meeting Calendar for 2026–2027 (Action Item · 8 mins):
  • Presentation of the proposed schedule of monthly regular Board meetings, General Member meetings, and Standing Committee meeting blocks for the upcoming 12 months.
  • Verification of compliance with Bylaws Article 6, Section 9 (monthly Board meetings) and Standing Rule 11 (media notice availability).
  • Action: Motion and vote to adopt the 2026–2027 Master Meeting Calendar.
• 9.2 Board Retreat & New Director Orientation Planning (Discussion Item · 7 mins):
  • Review of retreat objectives: Strategic alignment, team cohesion, and mandatory governance training:
    • Rules of order & consensus training (mandated by Standing Rule 7).
    • Financial statement training for all directors (mandated by Policy C.07a, Sec. 2).
    • New director onboarding within 30 days of election (Policy B.06, Sec. 2.S).
  • Setting dates, location, agenda framework, and retreat facilitator.
• 9.3 Launch of 2027 Grand Marshal & Honoree Nomination Cycle (Program Milestone · 5 mins):
  • Policy Mandate: Pursuant to Policy E.04, Section 5.B.1:
    1. Celebrity Grand Marshal / Guest “Wish List”: Officially opens in November for member submissions and remains open until April.
    2. Community Grand Marshals (Individual & Organizational) and Pink Brick Award: Nominations open in November and close in January.
  • Public announcement and portal rollout scheduled for the November General Membership meeting.

10. Old & New Business (8:35 – 8:45 PM · 10 mins)

• 10.1 Old Business (4 mins):
  • Unfinished business carried forward from previous meetings (Standing Rule 8.C).
  • Review of Parade and Exhibitor Pricing Structure (tabled from September meeting).
• 10.2 New Business (6 mins):
  • Items submitted in writing in compliance with Standing Rule 8.D–E:
  • 10.2.1 Approval of FY 2026–2027 Annual Operating Budget (Action Item):
    • Formal presentation by Treasurer Orion Lam and the Budget & Finance Committee of the proposed FY 2026–2027 Annual Operating Budget (Policy C.07a; Primer O.04; Primer P.01).
    • Overview of projected revenues, expenditure caps, cash flow seasonality, and reserve allocations.
    • Action: Motion and vote to approve and adopt the balanced Annual Operating Budget for FY 2026–2027.
  • 10.2.2 Review of Community Event Attendance Policy Selections (Review & Action):
    • Review of community event attendance and ticket allocation selections pursuant to Policy 5.2.
    • Event tracking and selection matrix: Community Event Attendance Selections Sheet.
    • Review of Board representation, annual event list allocations, and associated budget caps established during the budgeting process (Policy 5.2, Sec. 2.E & 3.A).
    • Action: Motion and vote to confirm community event selections, allocations, and designated Director attendees.

11. Director Reminders, Next Meeting Confirmation & Adjournment (8:45 – 8:50 PM · 5 mins)

• 11.1 Annual Director Compliance Reminders:
  • Annual Statements: Execute annual Conflict of Interest & Policies acknowledgment (Policy B.02, Sec. 6).
  • Give / Get Commitment: Kickoff of the $500 annual individual give/get fundraising pledge (Policy B.06, Sec. 2.T).
  • Weekly External Engagements: Submit upcoming community appearances to ED by Friday 5:00 PM (Policy G.04, Sec. 3.D.3).
• 11.2 Confirmation of Next Meeting:
  • Date & time of the regular December 2026 Board meeting.
• 11.3 Adjournment:
  • Motion and vote to adjourn at 8:50 PM (Standing Rule 9).

Appended Mandatory Meeting Rules & Decorum

(Required by Policy B.08, Sec. 1.B and Standing Rule 7 to accompany all meeting agendas)

Addendum A: Standards of Meeting Decorum (Policy B.08)

1. Respect: Attendees must demonstrate respect for the process, the Chair, directors, staff, and the public.
2. Two-Warning Protocol: Any attendee disrupting the meeting will receive up to two warnings from the Chair. If behavior persists, the Sergeant-at-Arms will remove the individual to calm down. A third warning results in permanent removal and suspension of membership privileges pending CAC review.
3. Three-Second Silence: Any person present may call for a three-second silence to de-escalate tension.

Addendum B: Decision-Making & Rules of Order (Standing Rules 7 & 12)

1. Consensus Model: Meetings utilize modified consensus. An individual blocking consensus must offer an alternative. If the group rejects the alternative, the body may override the block (“modified consensus minus one”). Robert’s Rules of Order serves as a procedural fallback.
2. Secret Ballot: The Chair must honor any member’s request for a vote by secret ballot rather than voice or hand show.

Addendum C: Non-Discrimination Policy (Standing Rule 10; Policy 4.1)

SF Pride does not discriminate on the basis of race, color, creed, age, national origin, disability, sexual orientation, affectional preference, gender, religion, marital or parental status.